PaperLess software enables the simple management of documents for organisations of all sizes. It increases communication efficiency across the entire organisation as employees are able to access the necessary documents quickly and securely.
Paperless enables you to take advantage of existing investments that you have already made in your Sage software solution including implementation, processes, training and special adaptations due to the seamless integration between PaperLess and Sage 50 or Sage 200. It preserves the historical transactions so that the complete history of the business accounting is available in one place, satisfying the requirements for the UK accounting laws.
PaperLess software is a powerful solution that uses automatic invoice recognition, data input and document matching together with electronic document flow and online document exchange and approval to improve the efficiency of accounting systems. You can now take full advantage of your accounting solution with a simple, smart and secure software that allows you to seamlessly automatize processes and increase your company productivity, profit margins and data accuracy levels.
Key features of PaperLess software
PaperLess manages the paperwork for organisations of all sizes including scanning and adding electronic documents, to processing them with your accounting system. This is based on the document management model principles of capture, process and archive.
This principle lies at the heart of PaperLess software, surrounded by the 9 feature cycle and the three core values of simple, smart and secure.
PaperLess enables you to remain in control of all documents used in your accounting process and means you can manage the whole routine:
1) System Integration
2) Add Documents
3) Invoice Recognition
4) Document Approval
5) Post & View
6) Other Documents
7) Remote Access
8) User Rights
9) Search Functions
Increase productivity levels and revenue margins
o With Automatic Invoice Recognition you can spend a lot less time on data input and increase your data accuracy levels by reducing human errors.
o Management of a higher number of tasks and clients with the same resources giving you higher profit margins and increasing productivity levels across the entire company.
o Post documents from PaperLess directly into your accounting software and setting automatic workflows to make processes faster, more accurate and easier to handle.
Increased efficiency levels with system automation
o Automatic data input with PaperLess automatic invoice recognition – more than 90% on accuracy levels.
o Faster and automatised processes with increased accuracy levels. You can for example make the automatic matching and closing of Purchase Orders with discrepancy handling.
o Don’t waste time looking for documents, with PaperLess powerful search feature all your data is accessible at the touch of a button.
Reduction in operational costs across the entire company
o Automation of Purchase Ledger Processing reducing associated costs up to 80%
Automatic invoice recognition
o Automatic Invoice Recognition reducing manual data entry up to 90%
o Savings in operational costs with printing and storage costs going down dramatically. Save also on archive maintenance costs and the time you spend looking for document.
o Reduce paper wastage, time and resources spent on inputting data.
Gain competitive advantages
o Live communication and online collaboration with clients, allowing them to be part of the entire process and easily post and exchange documents.
o Live data transfer allowing to quickly act upon any situation. Gain full control over all data and documents with identification of all people involved in the accounting process.
o Increase your data security levels both by keeping track of all operations and to easily recover all the information in case of disaster.